Agile workplace scheduling software
From meeting rooms and desks, to catering, parking & video conferencing. Create an optimized, hybrid workplace that empowers your people to do their best work.
Your workspace, your way!
Transform the workplace experience
Smartway2 is the most flexible, user friendly resource booking tool there is.
It goes beyond supporting your existing processes, enabling new and better ways of working to emerge naturally… whether your goal is to implement hybrid working, reduce real estate costs or increase collaboration.
So easy to use, your people won’t even need training!
- Use our ‘rules’ engine to optimize workflows, increase and resource utilization and improve safety
- Enable people to book desks, rooms, catering, equipment, parking spaces and more
- Book via mobile, desktop or Outlook – and keep everyone informed with custom notifications
Meeting room booking
Boost workspace efficiency
When your office runs like clockwork, it’s one less thing to worry about.
Today’s flexible, hybrid workplace is dynamic and schedules often change in an instant, but productivity shouldn’t suffer. Smart resource scheduling optimizes team performance, no matter how quickly things change.
- Create a culture of better meetings
- Eliminate late starts and no-shows
- Release unused rooms to free up valuable resources
Book anywhere, anytime
Our intuitive user interface looks consistent across all devices. It’s so easy to use, there’s no learning curve.
Set a check-in period
QR code & contactless ID
Customized Notifications
Easy booking: here & now
Desk booking
Hot desking made easy
Empower your people, improve collaboration and stop wasting space.
Whether you have just one office or hundreds of desks across disparate offices in multiple countries, Smartway2 makes it easy to book desks in the office or on the move. Hot desking, done right, creates a more collaborative, agile culture.
- Implement flexible, hybrid working practices with ease
- Create a learning culture by encouraging cross-functional collaboration
- Reduce real estate costs and optimize resource utilization
- Reduce energy costs and cut your carbon footprint
Designed & built for the cloud
Smartway2 has been architected from the ground up to take advantage of the cloud. Our solution is underpinned by Amazon Web Services and our company is ISO 27001 and ISO 9001 compliant, so you can rest easy and get on with making your organization a success.
From day one, our engineers have obsessed over flexibility and scalability. Smartway2 integrates with Outlook, Teams, access control systems, visitor management systems, sensors and more.
Cloud features
Enterprise performance and security
Active Directory Integration
Single Sign-on
Available locally in your region
True multi-tenant architecture
Dedicated client databases
Data is encrypted during processing and at rest
Powerful and complete API
Workplace analytics
Make better, faster decisions to optimize your workplace using space utilization data.
Get full visibility of how your resources and spaces are being used, so you can configure your office and real estate portfolio to drive collaboration and reduce costs.
- Which rooms, desks, equipment, floors and buildings are over or under utilized
- How many meeting room and desk bookings are terminated due to no-shows
- Which services are being ordered and when, e.g. catering
- Who are the most prolific bookers
- Create custom reports and export data to PDF or Excel
Book facilities on-the-go
Our iOS and Android apps make it easy for you to book rooms, desks and more anytime, anywhere.
Our resource booking mobile apps connect to Smartway2’s meeting room and desk booking software, making it easy to find the perfect spot to suit your requirements.
- Forgot to book ahead? Find your nearest room or desk when you arrive at the office
- Book catering, AV equipment, a particular room layout or more
- Unrivalled usability: our mobile app works with Outlook, meeting room display panels and the browser version of Smartway2 – all with a consistent interface
Outlook meeting room booking
Do you have a culture of booking meeting rooms in Outlook? No problem.
Our integration works differently than all the rest, bringing you exceptional ease-of-use and reliability.
- You’ll be up and running in minutes
- Works with Teams
- Save time and money with better, faster meeting scheduling
More features to boost your producitivy
Search & filter easily
Book catering & services
Categories & colors
Check-in & termination
Slick conference room display panels
Book a room, order catering and much more, from right outside the door.
Our beautiful conference room display panels are fully integrated and synchronized. They’re robust, fit for purpose and support your brand – leaving employees and visitors with a great impression.
- Create, edit or cancel bookings and the mobile app, Outlook and browser versions instantly update
- Find a room at-a-glance – colored LEDs indicate availability
- Improve the employee (and visitor) experience
