Conference and Meeting Room Display Software and Displays Header Image

Slick meeting room display panels

Smartway2’s meeting and conference room display panels are the perfect addition to your collaborative, hybrid workplace. Helping to eliminate no-shows and maximize room utilization. Our meeting schedule displays are robust, easy to use and low cost to implement.

Display Checkin

Tired of meeting rooms going to waste?

A few minutes before your meeting, the meeting room display shows a check-in screen. If no one checks in, the reservation is automatically cancelled, freeing up the space for someone else.

As late starts become a thing of the past, your meeting culture naturally improves. Check-ins also eliminate recurring meetings that were scheduled long ago, then forgotten about.

Elegant meeting room display panels

Set a check-in period

Set a check-in period, so the room will be released if nobody shows up within your specified time. You can enable early check-ins too.

Meeting over-running?

Extend your booking at the touch of a button. Finished early? End your booking and the room will show as available for others to use.

QR code & contactless ID

When you save a booking, you can identify yourself using a password, QR code scan, or contactlessly, by touching your phone against the display (or enable anonymous bookings).

Scrollable timeline

Scroll through the timeline to see existing bookings and check availability
Display Busy

Find a meeting room at-a-glance

Our touchscreen meeting room information screens change colour depending on whether the room is free, occupied, or in the midst of a check-in period – helping you provide a superior employee (and visitor) experience.

  • Find unoccupied meeting rooms in an instant
  • Prevent interruptions
  • Avoid clashes and misunderstandings
Meeting Room Display Panel

Fit-for-purpose conference room schedule display

Many organizations have tried using consumer-level tablets as meeting room displays. But they’re not designed to be on all day, every day. Over time, they often fail, with power, battery life and connectivity problems. Our meeting room display panels not only look better than a standard tablet, they perform better too.

Meeting and Conference Room Booking and Desk Booking Software Microsoft Teams and Microsoft Outlook Integration Image

Seamless meeting room booking

Our beautiful conference room display panels are fully integrated and synchronized. Whether you’re standing outside the meeting room using the touch screen display, out of the office on your mobile, or at your desk using Outlook… as soon as you create, edit or cancel a booking, everything updates instantly.

Meeting room display features


LED indicators

Coloured LEDs show at-a-glance if a room is available, in use, or in check-in period.


Easily configure displays to hide meeting details such as event title, description or attendees.

Search & filter

If the room you want is occupied, quickly find another from the touchscreen.


Make better decisions by analyzing and optimizing resource usage with Smartway2 workplace analytics.
Workplace Utilization Software for Meeting and Conference Room Booking

Increase productivity & collaboration

It only takes seconds to make a room reservation, along with catering, AV equipment or a particular room layout, right from the touch screen meeting room display.

  • Encourage impromptu meetups
  • Pave the way for a more creative culture
  • Increase collaboration
meeting room booking software for the agile workplace and efficient hybrid working

Leave the right impression

Our slick touchscreen conference room schedule display panels give your clients and visitors a professional impression that aligns with your brand values. The meeting room displays are modern and slick, providing a seamless experience that prevents embarrassing mix-ups when you’re holding importing meetings.

Smart Conference & Meeting Room Display and Digital Signage

Digital signage

In addition to using Smartway2 Meeting Room displays, you may wish to deploy real time updateable signage around your building. Maybe a list of Current meetings in reception, or available meeting rooms in the elevator, lobby, or reception area – even a display of catering orders in your pantry area.

Smartway2 will automatically update any html page of your choice, so you have the ability to create your own pages, featuring items such as news feeds, video content, or weather forecast alongside your meeting room data.