Agile resource booking software
Agile resource booking software
Organize all your facilities, from meeting rooms and desks, to catering, parking & video conferencing
Your workspace, your way!
Transform employee experience
Smartway2 is the most flexible, user friendly resource booking tool there is.
It doesn’t just support your existing processes. It actually makes new, better ways of getting things done emerge naturally… with zero effort.
So easy to use, your people won’t even need training!
- Use our ‘rules’ engine to optimize workflow and resource utilization
- Enable people to book rooms, catering, AV equipment, room layouts, parking spaces, desks and more
- Keep everyone informed with smart notifications
Meeting room booking
Boost workspace efficiency
When your office runs like clockwork, it’s one less thing to worry about.
Today’s workplace is dynamic and schedules often change in an instant, but productivity shouldn’t suffer. Smart resource scheduling optimizes team performance, no matter how quickly things change.
- Create a culture of better meetings
- Eliminate late starts and no-shows
- Release unused rooms to free up valuable resources
Book anywhere, anytime
Our intuitive user interface looks consistent across all devices. It’s so easy to use, there’s no learning curve.
Set a check-in period
Set a check-in period, so the desk will be released if nobody shows up within a specified time. You can enable early check-ins too
QR code & countactless ID
Identify yourself using a password, QR code scan, or contactlessly, by touching your phone against the desk widget
Keep everyone informed if something changes via interactive email and in-app notifications. Notifications are easy to customize
Book here & now
Just arrived at the office and realized you forgot to book your desk? No problem. Find what’s available nearby, based on your current location
Hot desking made easy
Improve collaboration & stop wasting space.
Whether you have just a few desks, or hundreds across disparate offices, Smartway2 makes it easy to book desks in the office or on the move. Hot desking, done right, creates a more collaborative, agile culture.
- Increase collaboration and improve relationships
- Create a learning culture by encouraging people to sit with other teams
- Reduce real estate costs and optimize resource utilization
- Reduce energy costs and cut your carbon footprint
Designed & built for the cloud
Enterprise performance and security
Developed using the latest internet technologies, Smartway2 has been meticulously architected from the ground up to take advantage of the cloud. Our solution is underpinned by Amazon Web Services whose unparalleled global reach and experience delivering secure cloud services mean you can rest easy and get on with making your business a success.
Active Directory Integration
Available locally in your region
True multi-tenant architecture
Dedicated client databases
Data is encrypted during processing and at rest
Powerful and complete API
Make better decisions on how to optimize your workplace by using resource utilization data.
Our interactive reports enable you to analyze the data from all angles, including:
- Which rooms, desks and pieces of equipment are over or under utilized
- How many meetings are terminated due to no-shows
- Which services are being ordered and when
- Who are the most prolific bookers
- You can even create custom reports and export data to PDF or Excel for presentations or further analysis
Book facilities on-the-go
Our iOS and Android apps make it easy for you to book rooms, desks and more anytime, anywhere.
Our resource booking mobile apps connect to Smartway2’s meeting room and desk booking software, making it easy to find the perfect spot to suit your requirements.
- Forgot to book ahead? Find your nearest room or desk when you arrive at the office
- Book catering, AV equipment, a particular room layout or more
- Unrivalled usability: our mobile app works with Outlook, meeting room display panels and the browser version of Smartway2 – all with a consistent interface
Outlook meeting room booking
Do you have a culture of booking meeting rooms in Outlook? No problem.
Our integration works differently than all the rest, bringing you exceptional ease-of-use and reliability.
- You’ll be up and running in minutes
- Works with Skype for Business
- Save time and money with better, faster meeting scheduling
More features to boost your producitivy
Search & filter
Find the right room for your meeting every time. Search by location, capacity, equipment, room layout and more. You can even define your own searchable properties.
Catering & services
Configure and manage common services – such as catering and equipment – or define your own, with customizable approvals, workflow and smart notifications.
Categories & colors
Use color-coded categories to organize your bookings and allow for quick visual identification. Categories can also be used with workflows, business rules, notifications and reports.
Check-in & termination
Hosts, and optionally attendees, can check in via smartphone, swipe card or room panel. No-shows result in the booking being cancelled to free up the room.
Meeting room displays
Slick conference room display panels
Book a room, order catering and much more, from right outside the door.
Our beautiful conference room display panels are fully integrated and synchronized. They’re robust, fit for purpose and support your brand – leaving employees and visitors with a great impression.
- Create, edit or cancel bookings and the mobile app, Outlook and browser versions instantly update
- Find a room at-a-glance – colored LEDs indicate availability
- Improve the employee (and visitor) experience
Discover how workplace scheduling can transform your company.
+1 (857) 284 8160
+44 (0)1494 230 036
+61 (2) 9959 1002