Your workspace, your way!

meeting room booking notifications

Transform employee experience

Smartway2 is the most flexible, user friendly resource booking tool there is.

It doesn’t just support your existing processes. It actually makes new, better ways of getting things done emerge naturally… with zero effort.

So easy to use, your people won’t even need training!

  • Use our ‘rules’ engine to optimize workflow and resource utilization
  • Enable people to book rooms, catering, AV equipment, room layouts, parking spaces, desks and more
  • Keep everyone informed with smart notifications

Meeting room booking

Boost workspace efficiency

When your office runs like clockwork, it’s one less thing to worry about.

Today’s workplace is dynamic and schedules often change in an instant, but productivity shouldn’t suffer. Smart resource scheduling optimizes team performance, no matter how quickly things change.

  • Create a culture of better meetings
  • Eliminate late starts and no-shows
  • Release unused rooms to free up valuable resources

Book anywhere, anytime

Our intuitive user interface looks consistent across all devices. It’s so easy to use, there’s no learning curve.

room booking panel

Meeting Room Panel

Check in; or create, extend and end meetings in an instant. Our sleek, purpose-built room panels offer a built-in RFID/NFC card reader, bluetooth and QR code so you can swipe, tap or scan.

smartway2 meeting room booking

Web Calendar

Take charge of your workspaces across multiple locations and time zones. With full drag and drop support it’s a breeze to view, create, approve and manage your organization’s bookings centrally and in real time.

room booking mobile app

Mobile Apps

The full power of Smartway2 in your pocket. Book rooms, desks and services no matter where you are. Instantly locate a resource close to your current location, get directions to local parking and much more.

desk puc

Desk Booking Panel

Experience the future of desk booking! A simple, elegant solution that shows availability and existing bookings – while enabling you to reserve a desk for now or later. Works with mobile & RFID. 

room booking outlook

Outlook Booking

Smartway2 works with Outlook, Exchange, Office 365 and Outlook for Mac. With industry-leading functionality and zero-install deployment, our integration is more advanced & reliable than any other.

Desk booking

Hot desking made easy

Improve collaboration & stop wasting space.

Whether you have just a few desks, or hundreds across disparate offices, Smartway2 makes it easy to book desks in the office or on the move. Hot desking, done right, creates a more collaborative, agile culture.

  • Increase collaboration and improve relationships
  • Create a learning culture by encouraging people to sit with other teams
  • Reduce real estate costs and optimise resource utilization
  • Reduce energy costs and cut your carbon footprint

Designed & built for the cloud

enterprise security

Enterprise performance and security

Developed using the latest internet technologies, Smartway2 has been meticulously architected from the ground up to take advantage of the cloud. Our solution is underpinned by Amazon Web Services whose unparalleled global reach and experience delivering secure cloud services mean you can rest easy and get on with making your business a success.

Cloud Features

  • Active Directory Integration
  • Single Sign-on
  • Available locally in your region
  • True multi-tenant architecture
  • Dedicated client databases
  • Data is encrypted during processing and at rest
  • Powerful and complete API

Workplace analytics

Make better decisions on how to optimise your workplace by using resource utilization data.

Our interactive reports enable you to analyze the data from all angles, including:

  • Which rooms, desks and pieces of equipment are over or under utilized?
  • How many meetings are terminated due to no-shows?
  • Which services are being ordered and when?
  • Who are the most prolific bookers?

You can even create custom reports and export data to PDF or Excel for presentations or further analysis.

Book facilities on-the-go

Our iOS and Android apps make it easy for you to books rooms, desks and more anytime, anywhere.

Our resource booking mobile apps connect to Smartway2’s meeting room and desk booking software, making it easy to find the perfect spot to suit your requirements.

  • Forgot to book ahead? Find your nearest room or desk when you arrive at the office.
  • Book catering, AV equipment, a particular room layout or more
  • Unrivalled usability: our mobile app works with Outlook, meeting room display panels and the browser version of Smartway2. All with a consistent interface.

Outlook meeting room booking

Do you have a culture of booking meeting rooms in Outlook? No problem.

Our integration works differently than all the rest, bringing you exceptional ease-of-use and reliability.

  • You’ll be in running in minutes
  • Works with Skype for Business
  • Save time and money with better, faster meeting scheduling

More features to boost your productivity

search & filter

Search & Filter

Find the right room for your meeting every time. Search by location, capacity, equipment, room layout and more. You can even define your own searchable properties


Catering & Services

Configure and manage common services – such as catering and equipment – or define your own, with customisable approvals, workflow and smart notifications


Categories & Colours

Use colour-coded categories to organise your bookings and allow for quick visual identification. Categories can also be used with workflows, business rules, notifications and reports


Check-In & Termination

Hosts, and optionally attendees, can check in to via smartphone, swipe card or room panel. No-shows result in the booking being cancelled to free up the room

Meeting room displays

Slick conference room display panels

Book a room, order catering and much more, from right outside the door.

Our beautiful conference room display panels are fully integrated and synchronized. They’re robust, fit for purpose and support your brand – leaving employees and visitors with a great impression.

  • Create, edit or cancel bookings and the mobile app, Outlook and browser versions instantly update
  • Find a room at-a-glance – colored LEDs indicate availability
  • Improve the employee (and visitor) experience
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Latest posts

from our blog

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accrue workplaces Franky Law

“We chose Smartway2 because it has the best feature set, at a lower cost than the competition. Without Smartway2, we’d be in chaos! One of my favourite things about the product is how user friendly it is. It just works and massively improves the efficiency of how our building is run.”

Franky Law, Accrue Workplaces
smartway2 exertis

“I’d absolutely recommend Smartway2, simply because it does everything you need it to do. The feature set is rich and covers all the requirements that most organisations are likely to have. Their aggressive application development is incredible too. The team is really impressive and the support is just so good.”

Tristan Drinkwater, Exertis