Meeting room displays2019-07-29T15:01:50+00:00

Geo-fencing coming soon!

Tired of meeting rooms going to waste?

A few minutes before your meeting, the meeting room display shows a check-in screen. If no one checks in, the reservation is automatically canceled, freeing up the space for someone else.

As late starts become a thing of the past, your meeting culture naturally improves. Check-ins also eliminate recurring meetings that were scheduled long ago, then forgotten about.

Elegant meeting room display panels

Book a room in seconds, from right outside the door

Set a check-in period

Set a check-in period, so the room will be released if nobody shows up within your specified time. You can enable early check-ins too

QR code & contactless ID

When you save a booking, you can identify yourself using a password, QR code scan, or contactlessly, by touching your phone against the display (or enable anonymous bookings)

Meeting over-running?

Extend your booking at the touch of a button. Finished early? End your booking and the room will show as available for others to use

Scrollable timeline

Scroll through the timeline to see existing bookings and check availability)

Find a meeting room at-a-glance

Our touchscreen meeting room displays change colour depending on whether the room is free, occupied, or in the midst of a check-in period – helping you provide a superior employee (and visitor) experience.

  • Find unoccupied meeting rooms in an instant
  • Prevent interruptions
  • Avoid clashes and misunderstandings

Robust & fit-for-purpose

Many organizations have tried using consumer-level tablets as meeting room displays. But they’re not designed to be on all day, every day. Over time, they often fail, with power, battery life and connectivity problems. Our meeting room display panels not only look better than a standard tablet, they perform better too.

integrated meeting room display panels

Seamless meeting room booking

Our beautiful conference room display panels are fully integrated and synchronized. Whether you’re standing outside the meeting room using the touch screen display, out of the office on your mobile, or at your desk using Outlook… as soon as you create, edit or cancel a booking, everything updates instantly.

LED indicators

Coloured LEDs show at-a-glance if a room is available, in use, or in check-in period.


Easily configure displays to hide meeting details such as event title, description or attendees.

Search & filter

If the room you want is occupied, quickly find another from the touchscreen.


Make better decisions by analysing and optimising resource usage with Smartway2 workplace analytics..

Increase productivity & collaboration

It only takes seconds to make a room reservation, along with catering, AV equipment or a particular room layout, right from the touch screen meeting room display.

  • Encourage impromptu meetups
  • Pave the way for a more creative culture
  • Increase collaboration

Leave the right impression

Our slick touchscreen meeting room panels give your clients and visitors a professional impression that aligns with your brand values. The meeting room displays are modern and slick, providing a seamless experience that prevents embarrassing mix-ups when you’re holding importing meetings.

Digital signage

In addition to using Smartway2 Meeting Room displays, you may wish to deploy real time updateable signage around your building. Maybe a list of Current meetings in reception, or available meeting rooms in the elevator, lobby, or reception area – even a display of catering orders in your pantry area.

Smartway2 will automatically update any html page of your choice, so you have the ability to create your own pages, featuring items such as news feeds, video content, or weather forecast alongside your meeting room data.

digital signage
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accrue workplaces Franky Law

“We chose Smartway2 because it has the best feature set, at a lower cost than the competition. Without Smartway2, we’d be in chaos! One of my favourite things about the product is how user friendly it is. It just works and massively improves the efficiency of how our building is run.”

Franky Law, Accrue Workplaces
smartway2 exertis

“I’d absolutely recommend Smartway2, simply because it does everything you need it to do. The feature set is rich and covers all the requirements that most organisations are likely to have. Their aggressive application development is incredible too. The team is really impressive and the support is just so good.”

Tristan Drinkwater, Exertis