Book rooms, desks & more

Smartway2’s desk and conference room scheduling mobile app is the perfect addition to your agile working toolkit, allowing your employees to easily find a workspace that meets their needs and be more productive.

Book rooms, desks & more on-the-move

Book rooms, desks & more on-the-move… with Smartway2’s resource scheduling app – part of your agile working toolkit

Mobile workspace booking made easy

Find a workspace near you

When you’re on the move and looking for a meeting room or desk, Smartway2 can help. Just tap ‘book here and now’ to find out what’s available nearby, based on your current location.

Keep everyone in sync

When you book a room or a desk, or make a change to a reservation, Smartway2 is updated instantly. Meeting room displays, Outlook calendars and digital signage will immediately show the most up to date information so everyone knows exactly what’s going on.

Hassle-free, secure check-ins

Checking in to your meeting room or hot desk is fast and easy. Use NFC or bluetooth for instant contactless check-in, or scan a QR code with your phone’s camera.

Instant App Notifications

With Smartway2 you won’t miss a thing. Our in-app notifications remind you of your bookings, prompt you when it’s time to check-in and keep you informed if anything changes.

Google Places integration

Meeting in an unfamiliar place? No problem. We’ll help you find parking or public transport and locate services such as cafes, hotels and restaurants nearby.

Mobile apps for iOS & Android

The Smartway2 meeting room and desk booking app is available for Android and iPhone. It’s included free with every Smartway2 subscription. Download yours now.

Small screen, big features!

We believe you shouldn’t have to compromize just because you’re using a smaller screen. We take full advantage of mobile platforms to give you even more features than you get on the big screen.

What doesn’t change is the sleek and easy-to-use interface.

Our mobile booking app allows your staff to: 

  • Book a conference room or desk in seconds
  • Create reservations using a floor-plan or calendar view
  • Find the right workspace based on location, capacity and features
  • Find a colleague or invite people to your meeting
  • Book ahead, or find a room near your location while on the move
  • Create complex recurring bookings
  • Order catering, equipment and change room layouts
  • Configure setup and cleanup time and add notes
  • Occupy a desk instantly with contactless functionality

And so much more…

Check-in & check-out

Use check-in periods to create a culture of efficient resource use. Check-ins ensure desks and meeting rooms are released if nobody shows up within a specified time, so no space goes to waste. You can enable early check-ins too.


  • Extend your booking at the touch of a button
  • Finished early? End your booking and the desk or conference room will show as available for others to use
  • Desk widgets work with NFC, bluetooth or by scanning a QR code

Book anywhere, anytime

Our intuitive user interface looks consistent across all devices. It’s so easy to use, there’s no learning curve.


Meeting room panel

Check in; or create, extend and end meetings in an instant. Our sleek, purpose-built room panels offer a built-in RFID/NFC card reader, bluetooth and QR code so you can swipe, tap or scan.

Web calendar

Take charge of your workspaces across multiple locations and time zones. With full drag and drop support it’s a breeze to view, create, approve and manage your organization’s bookings centrally and in real time.

Mobile apps

The full power of Smartway2 in your pocket. Book rooms, desks and services no matter where you are. Instantly locate a resource close to your current location, get directions to local parking and much more.

Desk booking panel

Experience the future of desk booking! A simple, elegant solution that shows availability and existing bookings – while enabling you to reserve a desk for now or later. Works with mobile & RFID.

Outlook booking

Smartway2 works with Outlook, Exchange, Office 365 and Outlook for Mac. With industry-leading functionality and zero-install deployment, our integration is more advanced & reliable than any other.

Create a more agile workplace

Agile working is all about enabling your people to work where, when and how they like. Our mobile apps are an important part of the agile working toolkit. When your team can easily find colleagues and book the spaces and things they need on the move, they’re free to focus on getting the job done.

An agile workspace is a win-win for all:


  • Attract and retain talented people
  • Increase productivity
  • Improve employee experience and satisfaction
  • Reduce stress, mix ups and clashes… no more fighting over meeting rooms or hot desks!

Request demo

Discover how workplace scheduling can transform your company.

  • Automate social distancing, contact tracing and compliance - for a safe return to work
  • Say goodbye to meeting room mix-ups
  • Save time and money - get more from your resources
  • Book rooms, desks, equipment and catering from your phone, desktop, tablet, or Outlook