Integrated Visitor Management & Meeting Room Booking

For a seamless visitor and employee experience, from check-in to departure

Integrated Visitor Management & Meeting Room Booking

For a seamless visitor and employee experience, from check-in to departure

Create that wow factor

Leave a lasting impression by integrating Visitor Management & Meeting Room Booking

What is visitor management?

Visitor management systems replace the old fashioned paper sign-in sheet at reception. By using the latest technology, visitor management will leave your customers, contractors and partners a memorable first impression, for all the right reasons.

  • Impress visitors with a slick visitor experience, enabled by technology that people love to use
  • Increase efficiency by streamlining and automating front desk tasks
  • Raise the standard of security in your building
  • Improve compliance, including GDPR, particularly in sectors where it’s vital

Give everyone a VIP welcome

These days customers expect a professional, seamless experience when they visit your office. Yet 2 out of every 5 people say their perception of a company has been negatively affected by their experience in the lobby/reception. The top reasons are unfriendly receptionists and a lacklustre welcome [source: Proxyclick’s annual ‘Office Worker Bugbears’ survey].

That’s why slick visitor management is essential to uphold your brand reputation.

  • Enable self-service check-in so you can focus on giving visitors a friendly welcome
  • Eliminate waiting and hassle by printing badges and providing wifi codes automatically at check-in
  • Use notifications to keep visitors informed with maps, directions and contact numbers

Vistor management made easy

Badges

Badges print automatically at check-in, using any printer & any type of badge. Customize your design, print badges for specific visitor types and more.

Helpful invitations

Send visitors an email invitation with a map, directions, PDF attachments and contact details. The end result? Less stress and a great first impression.

QR code access

Wow your visitors by emailing them a QR code that serves as their access pass, for a memorable experience and security compliance.

Integrated visitor & meeting room management

Our industry leading platforms work hand in hand to deliver a best-in-class experience.

As an employee, when you book a meeting room in Smartway2 with external visitors, they are automatically pre-registered within Proxyclick. That way, the meeting room details are shared with your guests easily.

  • Provide employees with a seamless workflow, without having to log into two separate systems
  • Ensure the right communications are sent to external visitors, like meeting room details and access plans, in the confirmation email (before they arrive) and/or at check-in
  • Extend the same welcome to an expected business visitor as you would a guest in your own home, without compromising safety and security

Have better meetings

Half of all meetings start late. Once they’re delayed by ten minutes or more, they’re likely to be significantly less effective [source: University of Nebraska Omaha, 2018]. Often it’s your check-in procedures, security or way-finding that causes these delays.

Proxyclick and Smartway2 work together to:

  • Prepare your visitor and take care of security admin before they arrive
  • Add memorable ‘magic touches’, e.g. have visitors pre-order their favorite drink
  • Eliminate mix-ups with meeting rooms and parking spaces, so there are no queues and no waiting around

An innovative 3-part solution

Replace your paper logbook or legacy software with best-in-class cloud based tools.

Web App

Dashboard for your front desk

Kiosk app

Kiosk for your visitors

Smartphone app

Mobile app for your employees

Increase security & compliance

Without robust data management, you’re at risk of a data breach when holding personal info like names, car registrations and contact details.

That’s why Proxyclick and Smartway2 give you peace of mind that your data is safe, compliant and put to work to continuously improve visitor and employee experience.

 

  • Sync visitors’ details with your access control system
  • Log visitor movements around the building to maintain site security
  • Screen your visitors against Restricted and Denied Parties lists

Workplace analytics

By analyzing how space is used, from meeting rooms to parking, you gain valuable insights that help you make better decisions. As a result you can  improve efficiency, collaboration and productivity.

  • Increase workspace utilization
  • Improve compliance with a comprehensive audit trail
  • Assess workload to influence the number of receptionists you hire

Request demo

Discover how workplace scheduling can transform your company.

 

  • Say goodbye to meeting room mix-ups
  • Save time and money - get more from your resources
  • Book rooms, desks, equipment and catering from your phone, desktop, tablet, or Outlook