Agile resource booking software

Organize all your facilities, from meeting rooms and desks, to catering, parking & video conferencing

Agile resource booking software

Organize all your facilities, from meeting rooms and desks, to catering, parking & video conferencing

Your workspace, your way!

Transform employee experience

Smartway2 is the most flexible, user friendly resource booking tool there is.

It doesn’t just support your existing processes. It actually makes new, better ways of getting things done emerge naturally… with zero effort.

So easy to use, your people won’t even need training!


  • Use our ‘rules’ engine to optimize workflow and resource utilization
  • Enable people to book rooms, catering, AV equipment, room layouts, parking spaces, desks and more
  • Keep everyone informed with smart notifications

Meeting room booking

Boost workspace efficiency

When your office runs like clockwork, it’s one less thing to worry about.

Today’s workplace is dynamic and schedules often change in an instant, but productivity shouldn’t suffer. Smart resource scheduling optimizes team performance, no matter how quickly things change.


  • Create a culture of better meetings
  • Eliminate late starts and no-shows
  • Release unused rooms to free up valuable resources

Book anywhere, anytime

Our intuitive user interface looks consistent across all devices. It’s so easy to use, there’s no learning curve.

Set a check-in period

Set a check-in period, so the desk will be released if nobody shows up within a specified time. You can enable early check-ins too

QR code & countactless ID

Identify yourself using a password, QR code scan, or contactlessly, by touching your phone against the desk widget


Keep everyone informed if something changes via interactive email and in-app notifications. Notifications are easy to customize

Book here & now

Just arrived at the office and realized you forgot to book your desk? No problem. Find what’s available nearby, based on your current location

Desk booking

Hot desking made easy

Improve collaboration & stop wasting space.

Whether you have just a few desks, or hundreds across disparate offices, Smartway2 makes it easy to book desks in the office or on the move. Hot desking, done right, creates a more collaborative, agile culture.


  • Increase collaboration and improve relationships
  • Create a learning culture by encouraging people to sit with other teams
  • Reduce real estate costs and optimize resource utilization
  • Reduce energy costs and cut your carbon footprint

Designed & built for the cloud

Enterprise performance and security

Developed using the latest internet technologies, Smartway2 has been meticulously architected from the ground up to take advantage of the cloud. Our solution is underpinned by Amazon Web Services whose unparalleled global reach and experience delivering secure cloud services mean you can rest easy and get on with making your business a success.

Cloud features

Active Directory Integration
Single Sign-on
Available locally in your region
True multi-tenant architecture
Dedicated client databases
Data is encrypted during processing and at rest
Powerful and complete API

Workplace analytics

Make better decisions on how to optimize your workplace by using resource utilization data.

Our interactive reports enable you to analyze the data from all angles, including:


  • Which rooms, desks and pieces of equipment are over or under utilized
  • How many meetings are terminated due to no-shows
  • Which services are being ordered and when
  • Who are the most prolific bookers
  • You can even create custom reports and export data to PDF or Excel for presentations or further analysis

Book facilities on-the-go

Our iOS and Android apps make it easy for you to book rooms, desks and more anytime, anywhere.

Our resource booking mobile apps connect to Smartway2’s meeting room and desk booking software, making it easy to find the perfect spot to suit your requirements.


  • Forgot to book ahead? Find your nearest room or desk when you arrive at the office
  • Book catering, AV equipment, a particular room layout or more
  • Unrivalled usability: our mobile app works with Outlook, meeting room display panels and the browser version of Smartway2 – all with a consistent interface

Outlook meeting room booking

Do you have a culture of booking meeting rooms in Outlook? No problem.

Our integration works differently than all the rest, bringing you exceptional ease-of-use and reliability.


  • You’ll be up and running in minutes
  • Works with Skype for Business
  • Save time and money with better, faster meeting scheduling

More features to boost your producitivy

Search & filter

Find the right room for your meeting every time. Search by location, capacity, equipment, room layout and more. You can even define your own searchable properties.

Catering & services

Configure and manage common services – such as catering and equipment – or define your own, with customizable approvals, workflow and smart notifications.

Categories & colors

Use color-coded categories to organize your bookings and allow for quick visual identification. Categories can also be used with workflows, business rules, notifications and reports.

Check-in & termination

Hosts, and optionally attendees, can check in via smartphone, swipe card or room panel. No-shows result in the booking being cancelled to free up the room.

Meeting room displays

Slick conference room display panels

Book a room, order catering and much more, from right outside the door.

Our beautiful conference room display panels are fully integrated and synchronized. They’re robust, fit for purpose and support your brand – leaving employees and visitors with a great impression.


  • Create, edit or cancel bookings and the mobile app, Outlook and browser versions instantly update
  • Find a room at-a-glance – colored LEDs indicate availability
  • Improve the employee (and visitor) experience

Request demo

Discover how workplace scheduling can transform your company.

  • Automate social distancing, contact tracing and compliance - for a safe return to work
  • Say goodbye to meeting room mix-ups
  • Save time and money - get more from your resources
  • Book rooms, desks, equipment and catering from your phone, desktop, tablet, or Outlook