Outlook Conference Room Software

Transform employee experience & space utilization

Outlook room booking made easy, so everyone can focus on a great day’s work.

  • Measure and optimize space utilization
  • Eliminate costly ‘no shows’ that waste 30-50% of real estate
  • Book not only rooms, but desks, parking, equipment, lunch and more

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The world's most flexible Outlook conference room software

Smartway2 is robust and feature-rich, yet simple to use, easy to configure and rapid to implement.
That’s why our customers rave about the low cost of ownership and extreme flexibility we help them achieve.

Utilization analytics

Make space optimization decisions based on reality, not assumptions

Design your ideal experience

Automate and adapt employee experience on the fly.

Eliminate 'no-shows'

30-50% of space goes to waste because people don’t show up for their booking. Eliminate this for good.

Best-in-class integrations

Zero-footprint Outlook integration reduces the burden on your IT team.

Also integrations with Teams and Skype for Business.


Utilization analytics

As the world transitions to hybrid working, how do you ensure you’re providing the right amount and type of meeting spaces?
The answer lies in accurate space utilization data.

Explore precisely who is using what and when, to optimize utilization, create a culture of continuous improvement and upgrade your workplace experience.

Design your ideal experience

Configure custom rules and workflows, to ‘nudge’ the behaviors you desire.
For example you can limit who can book what to ensure availability for those who need a particular space the most.

Want to reduce last-minute burden on your hospitality team? Create a ‘rule’ that requires 24 hours noticed for a catered lunch.

Eliminate 'no-shows'

30-50% of space typically goes to waste because people made bookings then failed to show up.

Smartway2 eliminates this problem, saving a fortune in wasted real estate, while boosting collaboration.

Best-in-class integrations

Smartway2’s seamless Outlook integration enables everyone to book meeting rooms, invite colleagues and order catering with just a few clicks from a single screen in Outlook.

Add a Teams meeting to any reservation and Smartway2 will automatically send meeting invites and populate users’ Outlook / Teams calendars with the meeting details.

Boost collaboration & efficiency

Smartway2 improves collaboration by removing friction around organizing and holding meetings.

Eliminate the endless back and forth when organizing meetings, reduce waste and find the perfect space, facilities and services every time.

Meeting room displays screens

Clearly indicate whether rooms are available or occupied with color coded screens.

Touchlessly check in and out of meetings.

Not your average employee experience


Design your ideal experience

Create custom rules to ‘nudge’ desired behaviors, e.g. you can’t book the same desk for more than 3 days in a row.


Reverse hoteling

If someone is on vacation or on leave, make their desk available for others to use.


Automate approval processes

Easily manage approvals for certain bookings and the workflow that lies beneath.


Wellbeing & inclusion

Enable people with particular ergonomic requirements to book a desk that fits their needs


Increase people per desk ratio

Transition from 1:1 assigned seating to 1, 2, 5, 10 or more people per desk.


Desk display panels

Touchlessly check in to desks via a digital display. Enable cleaners to swipe to confirm the desk is ready for use.



Integrates with Outlook, Teams, visitor management systems, security systems, sensors and more.


Occupancy management

Set a maximum occupancy to prevent reservations that’ll exceed a safe capacity, for a simple return


Hybrid working

Smoothly transition to hybrid / agile working practices by creating an adaptive, on-demand workplace

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Exceptionally Agile Tool!

“Smartway2 is an exceptionally agile tool; and the interface is very user friendly. It’s so flexible and customizable that we can make it do whatever we want it to do; and the open API is great. With other tools on the market, there’s no way to achieve that. Smartway2 won’t just serve our current needs – it’s flexible enough to adjust to whatever we decide we need in future. It’s built in such a way that we can innovate. I’d recommend Smartway2, without question.”

Joel Olson, Amarillo ISD

Absolutely Recommend!

“I’d absolutely recommend Smartway2, simply because it does everything you need it to do. The feature set is rich and covers all the requirements that most organizations are likely to have. Their aggressive application development is incredible too. The team is really impressive and the support is just so good.”

Tristan Drinkwater, Exertis


The Best Feature Set!

“We chose Smartway2 because it has the best feature set, at a lower cost than the competition. Without Smartway2, we’d be in chaos! One of my favourite things about the product is how user friendly it is. It just works and massively improves the efficiency of how our building is run.”

Franky Law, Accrue Workplaces

Accelerating the world's transition to smarter ways of working

Discover how you can enable your workforce to book anything they need for a great day’s work, in advance – from conference rooms, desks and equipment, to a catered lunch or yoga class.