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We’ve all been to meetings in a conference room where you just can’t see the screen for a presentation. You may be used to constantly moving your neck trying to see over someone’s head, squinting your eyes to better focus the content, or moving around your chair so you can try to get a full view of the screen.

 

It turns out the problem isn’t the individual struggling to see the screen, rather the employer needs to provide better access. As a company, a lot can be done to ensure you have the right size screen in your conference room so your employees no longer have problems seeing presentations. We’ve done the research and will break the important information you’ll want to consider before selecting your next conference room TV or projector screen.

 

 

Factors to Consider for the Size of TV Needed in your Conference Room

There are many different factors to consider when it comes to screen size for your conference room. According to audio/video provider AV Specialists, the top priorities are ceiling height, wall width and distance from the furthest seat.

 

AV Specialists shared some specific details that will help provide context when determining the right screen size, “For example, if you have an 8 foot ceiling and you are mounting the screen in the ceiling, you have a maximum clearance of 8′ for screen height. The height of a typical conference table is 30″.  So using this 8′ wall and 30″ table, as an example, you would have a maximum screen height size of 8′ (or 96″) less the 30″ of the table, thus leaving you with 66″ to work with.  We prefer to use a bottom screen height of 36″-40″ in order to provide additional clearance above the conference room table.  In this example that gives you a maximum usable screen height of 56″-60″.  To carry this example further, if you are using a 16:10 format wide-screen, with a screen height of 56″, then your width would be 89.6”.”

 

IT support specialist company Jones IT says, “The general rule for screen sizes is, you should have a diagonal screen size that is about half the length of your room. For seating 8-10 people, you would need a room length of at least 16 feet, for which you would ideally need a screen size of 8 feet, i.e. 96 inches diagonal.”

 

 

What is the distance from furthest viewer?

?Clear Touch, a provider of multi-touch interactive flat panels for education and business and a reseller of Clear Digital products, put together an easy-to-understand chart regarding screen size and distance from the furthest viewer:

 

The distance of the farthest viewerIdeal display size
14 feet or less55 inches
15-16 feet65 inches
17-19feet75 inches
20-22 feet86 inches
Greater than 22 feetConsider a video wall

Clear Touch explains that screen size should also depend on your type of business and the information you are sharing with employees during meetings. According to Clear Touch , “If your organization requires you to display and analyze precise details on the screen, such as architectural drawings or medical images, then you will want to decrease the distance of the farthest viewer significantly for each particular screen size. This will ensure that you achieve the proper level of clarity.”

 

 

What are the different screen size formulas?

 

There are multiple formulas you can use to help determine the right screen size for your company’s needs.

AV solutions company Cenero has put together two screen size “rule of thumb” formulas that typically work for most companies.

Maximum Viewer Distance: Screen Height x 6 = Maximum Viewer Distance Screen Sizing

Maximum Viewer Distance from Screen / 6 = Screen Height

Epson, the Japanese electronics company, offers a very effective tool that allows you to plug in your room layout, dimensions, and number of seats to help you find a projector that is the perfect size.

Questions to ask:

In addition to the formulas, Cenero also published a comprehensive list of questions to consider when determining the screen size that is best for you:

 

  • What are your room dimensions — height, width, depth and farthest viewer?
  • What content will you display — spreadsheets, word documents, PPTs, web content?
  • Will your display need to be wall mounted, ceiling pole mounted or require special suspension?
  • Does the wall have to be reinforced to protect your investment and for safety?
  • Which wall mount is best for your application — flat, tilt, articulating swing arm, recessed in the wall?
  • What projector is the best option — you should consider resolution, brightness, wide format aspect ratio, lamp life, dB noise, manufacturer warranty and price.
  • Will you need a camera under the display for web or video conferencing now or in the future?

 

 

How high to mount TV in your conference room? 

Every detail matters when it comes to putting a screen in a conference room, starting with how high you mount your screen.

 

Clear Touch provides the following advice, “The best way to determine how high to mount your display on the wall is to measure the average height of your viewer’s eyes and mount your display no lower than that height. For example, if the average eye height of a seated viewer is 40 inches, you would want the bottom of your display to be mounted no lower than 40 inches.”

 

 

How to find the correct angle for the TV in your conference room? 

Many people experience discomfort straining their neck trying to see the screen during a presentation simply because the angle at which the screen is stationed forces them to sit in an awkward position. We’ve all experienced something like this during a presentation, and it can be solved quickly and easily by taking into the angle in which you initially mount the screen.

 

Smart office technology company Logic Integration provides the following advice: “Viewing angles are an important consideration, especially with rooms that are wide or where multiple displays are needed to provide proper viewing. For ideal viewing, participants should be within 45 degrees to each side from the center of the screen and the top of the screen should be positioned within 30 degrees above eye level. AVIXA’s standard is more exact, but this general guideline will help set the expectation of screen size and positioning for the application.”

 

 

Useful Tips

 

Quinton Robbertze who designs art Audio Visual solutions in South Africa for the corporate and education sectors, wrote a very informative article that is published on LinkedIn. In his piece. Robbertze includes the following room/screen recommendations.

 

  • Huddle rooms (4 Seats or less) – Furthest Viewer 2.4m Away – Minimum screen height 480mm which is a 40″ Image
  • Huddle rooms (6 Seats or less) – Furthest Viewer 3.4m Away – Minimum screen height 680mm which is a 55″ Image
  • Meeting Room (8 Seats or Less) – Furthest Viewer 4.2m Away – Minimum screen height 840mm which is a 65″ Image
  • Meeting Room (10 Seats or Less) – Furthest Viewer 5.6m Away – Minimum screen height 1000mm which is a 90″ Image (From here on a Projection solution will become a more viable option)
  • Meeting Room (12 Seats or Less) – Furthest Viewer 7m Away – Minimum screen height 1388mm which is a 100″ Image
  • Boardroom (14 Seats or Less) – Furthest Viewer 8m Away – Minimum screen height 1600mm which is a 120″ Image

 

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