Desk booking software

For a flexible, hybrid workplace

Desk management made easy, so everyone can focus on a great day’s work.

  • Optimize real estate costs
  • Control building occupancy
  • Make better decisions with utilization data

The world's most flexible desk booking solution

Smartway2 is robust and feature-rich, yet simple to use, easy to configure and rapid to implement.

That’s why our customers rave about the low cost of ownership and extreme flexibility we help them achieve.

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Book on a floor plan

Book and manage your  workstations from an office floor plan.

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Office neighborhoods

Create dedicated zones for teams, departments or projects. Set desk reservation permissions.

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Social distancing

Automate social distancing, contact tracing, compliance and sanitation procedures.

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Find a colleague

Instantly find people you want to collaborate with and book a desk beside them.

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Book on a floor plan

Provide a world class experience by making it easy to find and book the perfect desk from your office map.

Smartway2 works with floor plans in any format, including jpgs and PDFs – no need for CAD files.

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Office neighborhoods

Everyone is talking about office neighborhoods as the ideal way to build community in today’s hybrid workplace.

Easily create dedicated zones for teams, departments or projects – with full control over who can book what.

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Social distancing

When someone books a desk, automatically take all desks within a specified radius out of service.

Once a desk has been vacated, nobody else can book it until it has been released by a cleaner or a set amount of time has passed.

Run contact tracing reports to identify at-risk colleagues and individual risk levels.

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Find a colleague

Search for a colleague and book a desk beside them.

Frictionless collaboration is more important than ever in today’s hybrid working world, so make it a breeze for people to find one-another.

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Utilization analytics

Workplace analytics enable you to make better, faster decisions – based on reality instead of assumptions.

Discover whether certain desks or spaces are over or under-utilized and why, so you can optimize real estate costs and employee experience.

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Control occupancy

Simplify a safe return to work, by setting a maximum occupancy and ensuring nobody can book resources in the office beyond this limit.

Integrate desk/space booking with security badges to manage building access with ease.

Not just your average desk booking system

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Design your ideal experience

Create custom rules to ‘nudge’ desired behaviors, e.g. you can’t book the same desk for more than 3 days in a row.

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Reverse hoteling

If someone is on vacation or on leave, make their desk available for others to use.

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Automate approval processes

Easily manage approvals for certain bookings and the workflow that lies beneath.

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Wellbeing & inclusion

Enable people with particular ergonomic requirements to book a desk that fits their needs.

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Increase people per desk ratio

Transition from 1:1 assigned seating to 1, 2, 5, 10 or more people per desk.

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Desk display panels

Touchlessly check in to desks via a digital display. Enable cleaners to swipe to confirm the desk is ready for use.

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Integrations

Integrates with Outlook, Teams, visitor management systems, security systems, sensors and more.

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Occupancy management

Set a maximum occupancy to prevent reservations that’ll exceed a safe capacity, for a simple return

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Hybrid working

Smoothly transition to hybrid / agile working practices by creating an adaptive, on-demand workplace

They trust us

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Exceptionally Agile Tool!

“Smartway2 is an exceptionally agile tool; and the interface is very user friendly. It’s so flexible and customizable that we can make it do whatever we want it to do; and the open API is great. With other tools on the market, there’s no way to achieve that. Smartway2 won’t just serve our current needs – it’s flexible enough to adjust to whatever we decide we need in future. It’s built in such a way that we can innovate. I’d recommend Smartway2, without question.”

Joel Olson, Amarillo ISD

Absolutely Recommend!

“I’d absolutely recommend Smartway2, simply because it does everything you need it to do. The feature set is rich and covers all the requirements that most organizations are likely to have. Their aggressive application development is incredible too. The team is really impressive and the support is just so good.”

Tristan Drinkwater, Exertis

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The Best Feature Set!

“We chose Smartway2 because it has the best feature set, at a lower cost than the competition. Without Smartway2, we’d be in chaos! One of my favourite things about the product is how user friendly it is. It just works and massively improves the efficiency of how our building is run.”

Franky Law, Accrue Workplaces

Accelerating the world's transition to smarter ways of working

Discover how you can enable your workforce to book anything they need for a great day’s work, in advance – from conference rooms, desks and equipment, to a catered lunch or yoga class.

Request demo

Want to see for yourself?

Request a demo and one of our experts will be happy to discuss your objectives and explore whether we can help.

There’s a lot more to Smartway2 than meets the eye, so we’d love to share some use cases, examples and stories to help inspire you on your journey towards smarter ways of working.