Activity based working (ABW), a strategic approach for creating a more agile workplace, has become more of a standard than a trend in creating collaborative environments. It’s as much an employee retention tool as it is an employee attraction tool, so there’s a lot of fresh attention being paid to office design from various departments – not least Facilities, HR and IT.

Taking a smart, data-driven approach to hot-desking and meeting room booking has become critical to making your workplace as friendly and efficient as possible.

The five features that employees need to adopt activity based working are:

1. Make workspace scheduling super easy & instant

Giving employees the opportunity to reserve the kind of space they need when they need it can be the difference between a collaborative workplace and a failed experiment. Whether your colleagues need to quickly search for a desk near their co-worker, or hold an impromptu meeting, make sure your space is being used efficiently and encouraging collaborative work.

2. Empower people to book meeting rooms and desks in advance

Getting a desk at work should not resemble a middle school cafeteria at lunch time. People should be able to book a desk in advance near the colleagues they need to work with. Meeting room booking and desk booking should be a breeze.

3. Make it easy to cancel a desk or a conference room booking

About 30% of meeting rooms that are booked go unused. Smart room recovery allows better use of your space as it instantly frees up space for anyone who might need it.

4. Optimize your space to meet your team’s needs

Activity based working is successful when people have a variety of on-demand workspace choices in the office. Collision, mixed-use and huddle spaces are the new normal for collaborative workspace design. But how much of each do you need? Private phone booths, lounge-like seating areas, hot desks, formal and casual meeting rooms are just a few that encourage collaborative and independent work.

Studying how your space is actually used – via insights from your resource booking system – could inspire you to incorporate new ideas… perhaps a row of diner-style booths, games room, or outdoor patio would make better use of space?

5. Use data to update your workplace strategy

According to Boston Consulting Group only 40% of corporate real estate is used at any given time! Learn how your workspace is being used with workplace analytics. Get the insights you need to make the best use of your space.

Identifying trends can help determine what your team needs from office design and make the most of your space – not only in terms of reducing costs and waste; but in terms of boosting collaboration, productivity and employee experience.

Learn how workplace scheduling can transform your company

If you want to see what a data-driven approach to space utilization looks like, request a demo of Smartway2.

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