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Features 2018-10-29T16:18:17+00:00

Meeting room display

Book a room, order catering & much more, from right outside the door

Set a check-in period

Set a check-in period, so the room will be released if nobody shows up within your specified time. You can enable early check-ins too

QR code & contactless ID

When you save a booking, you can identify yourself using a password, QR code scan, or contactlessly, by touching your phone against the display (or enable anonymous bookings)

Meeting over-running?

Extend your booking at the touch of a button. Finished early? End your booking and the room will show as available for others to use

Scrollable timeline

Scroll through the timeline to see existing bookings and check availability)

Outlook integration

Smartway2 works seamlessly with Outlook for Windows, Mac and web access, including Office 365

Meeting room booking software

Check diaries before you book

Don’t waste time dealing with declines and juggling diaries. With Smartway2’s Outlook integration, you can check your colleagues’ availability and search for a room that’s free when they are, all in a single view

Email updates

Get updates on your reservations, straight to your inbox. Emails are interactive, so if something changes that you need to approve, it’s just a simple click within the email

Manage complex recurring bookings

Easily book and manage recurring meetings. Even complex combinations of rooms, catering and equipment are no problem and you’ll be alerted if there are any conflicts

More about Outlook Integration

Enhanced scheduler

Admins can see a clear calendar view of all bookings & available resources across the entire organisation

Meeting room booking software

Make or change bookings in seconds

Make and change bookings easily, via an intuitive drag and drop interface. The enhanced scheduler is designed for busy managed services departments, where efficiency is everything. Works perfectly on any device with a web browser

Configurable filters

Use filters to help you find resources that meet your exact requirements. Filters can easily be configured to suit your organisation.

Manage complex bookings

Easily book and manage recurring meetings. Even complex combinations of rooms, catering and equipment are no problem and you’ll be alerted if there are any conflicts

Secure & locally hosted

Is local hosting important to you?

Smartway2 is a cloud-based service, with local hosting across four continents. Using Amazon AWS, the system is constantly monitored and infinitely scalable.

Concerned about personal data security?

We offer a unique hybrid model you won’t find anywhere else, where you have the option to host your own database on-premise

Desk booking

Does your organisation have flexible working, hot desking, or a mobile workforce?

Forgot to book a desk in advance?

Just arrived at the office and realised you haven’t booked a desk? No problem. Just hit ‘book here and now’ and the app will find a desk close by. Smartway2 will always let you know which desks are available based on your location, date and time

Meeting room booking software

Easy check-in & check-out

Extend your booking at the touch of a button. Finished early? End your booking and the room will show as available for others to use

Smartphone app

Make and change your meeting room booking or desk booking from anywhere, in seconds

Forgot to book ahead?

Just arrived at the office and realised you forgot to book your meeting room or desk? No problem. Hit ‘book here and now’ to find what’s available nearby, based on your current location

Notifications

Make sure you don’t miss a thing, with notifications that remind you to check in, let you know who’s attending and keep you informed if anything changes

Easy, secure check-ins

Confirm your ID and check in for meetings or hot desks by scanning a QR code, with facial recognition using your phone’s camera, or contactlessly, using NFC or Bluetooth

Meeting room booking software

Google Places integration

Arrived early for your meeting, with time to kill? The Smartway2 app will direct you to nearby coffee shops, restaurants, parking and more

All devices in sync

When you make or change a reservation on the app, your meeting room displays, Outlook calendars and other devices all update instantly – and vice versa.

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Digital signage & kiosk display

Display meetings in progress, catering listings and more on TV screens and touch-screen kiosks around your office

Smart TV & kiosk display

Quick & easy & configuration

No army of consultants required

Set user roles, admin permissions and rules – room by room, desk by desk – to suit the way you work. Do some rooms need approval before booking? Does your hospitality team need 24 hours notice for catering? No problem.

Enforce check-ins & protect privacy

You can choose to enforce check-ins within a specific time frame, or allow anonymous bookings – it’s up to you. Is privacy important to you? Easily configure privacy settings so your meetings won’t be displayed publicly around the office.

franky law

“We chose Smartway2 because it has the best feature set, at a lower cost than the competition. Without Smartway2, we’d be in chaos! One of my favourite things about the product is how user friendly it is. It just works and massively improves the efficiency of how our building is run.”

Franky Law, Accrue Workplaces
smartway2 exertis

“I’d absolutely recommend Smartway2, simply because it does everything you need it to do. The feature set is rich and covers all the requirements that most organisations are likely to have. Their aggressive application development is incredible too. The team is really impressive and the support is just so good.”

Tristan Drinkwater, Exertis